Finance & Payroll Assistant (Part Time)

Permanent, part-time 22.5 hours 

Role Summary

An exciting opportunity has arisen to join our Finance team. We are looking for an experienced Finance & Payroll Assistant to contribute to the timely, efficient, and accurate recording of financial transactions. You will be responsible for preparing & administering monthly payroll under the supervision of our Head of Finance. You will assist with data analysis and compilation of financial reports, as well as workload management. Enthusiasm and an eagerness to learn will be a distinct advantage.

Benefits

STEPS will support you with a fantastic benefits package:

• Discounted travel pass scheme
• Company sick pay scheme
• Enhanced holiday entitlement of 33 days holiday (pro rata)
• Life assurance scheme (four times your annual salary)
• Private medical cover
• Critical Illness Cover (three times your annual salary)
• Income protection scheme (75% in the case of illness or incapacity for up to five years)
• Paid time to complete mandatory training
• Free specialist internal training
• Cycle to work scheme
• Discounted Gym Memberships
• Blue light card
• Mintago benefits platform
• Access to support 24/7 through our Employee Assistance Programme
• 1% employee pension contribution with 7% employer contribution

Specific Responsibilities

• Deal with items in the joint finance email inbox in a timely manner.
• Upload invoices to Xero in time for month end. Report and escalate any issues to the Senior Management Accountant or Head of Finance.
• Answer queries in both the finance inbox from clients, case managers, their families or funders.
• Answer queries in the payroll inbox from team members and consultants/contractors with regards to their pay, providing calculations and explanations.
• Contact team members about matters concerning their pay.
• Be responsible for administering any changes in relation to a team members pay i.e. salary changes, changes to hours of work, unpaid leave, sickness, overtime or time owing.
• maintaining accurate and detailed supplier records and creating new supplier accounts.
• Gaining approval on purchases and obtaining copies of invoices where necessary.
• Process expenses and complete other administrative tasks.
• Liaise with external payroll provider as necessary throughout completion of monthly payroll.
• Collate monthly timesheets, check them and ensure records are maintained accurately.
• Deal with the administration of staff benefits – enrolling new starters and removing leavers.
• Process and check agency staff invoices against recorded shifts on the rota system.
• Complete daily and monthly bank reconciliations.
• Complete sick and holiday pay calculations.
• Uploading payments to the bank for approval.
• Assist with month end journals.

This Job description is an outline which reflects the present requirements of the post and is not intended to be exhaustive list of duties.

Person Specification

Essential

• GCSE Maths and English at Grade C or above/4 or above
• Excellent organisational skills
• Excellent skills in using Microsoft excel
• Attention to detail
• Confident and professional phone manner.
• Able to form key working relationships with colleagues, understand the dynamics of team working
• Ability to work as a team with a can-do and flexible attitude
• Demonstrable experience in Microsoft Office packages
• Experience working in a busy team and working collaboratively and to meet deadlines.
• Minimum of 2 years’ experience in a similar role in payroll or finance department
• Excellent problem-solving skills.
• Excellent communicator both written and verbal demonstrate excellent listening skills.
• Ability to demonstrate an awareness of equality and diversity obligations when communicating with clients, families and colleagues.

Desirable

• Demonstrable experience in Xero accounting system
• Experience working with an outsourced payroll provider

We are committed to ensuring that all job applicants and members of staff are treated equally, without discrimination because of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. Please contact us at work@stepsrehabilitation.co.uk if you require any reasonable adjustments during our application process.